Calteq Terms and Conditions
This Contract sets out the terms on which Calteq Limited (registered in England with number 04908083) trading as Calteq (“Calteq”) will provide telecommunications services to you, the Customer with whom we make this Contract (“you”). By using the Service(s) (as defined below) you agree to the following terms and conditions.
In this Contract:
“Acceptable Use Limit” means rules, limits or restrictions for the use of the Services as may be revised by us from time to time and may be set out in any service literature.
“Associates” means in relation to a party to this Contract (at the relevant time), any company which is a Subsidiary or a Holding Company or which is a Subsidiary of any such Holding Company from time to time (where ‘Subsidiary’ and ‘Holding Company’ have the meanings given in section 736 of the Companies Act 1985).
“Authorisation” means the authorisation to act as a public telecommunications operator or to operate a telecommunications system under the Legislation.
“Charges” means the charges payable by you to us for the provision of the Services or any revised changes notified to you in accordance with Clause 8.2, together with all applicable taxes and any interest due in accordance with Clause 8.45.
“Charges Policy” means the criteria which we use to calculate your Charges. The Charges Policy is available in either the service literature or on the Calteq website.
“Committed Period” means, in respect of each Service, the minimum period of 30 calendar days (or if longer the number of calendar months specified overleaf) for which a Contract for each Service will run commencing on the Connection Date.
“Committed Spend” means the level of Total Spend (net of any discount) to which you commit over the Committed Period.
“Connection Date” means the date of the Connection of the Service(s).
“Contract” means the contract application overleaf between Calteq and you for the provision of the Services subject to these terms and conditions, as agreed over the telephone, completed in person or on the Calteq website by you or on your behalf.
“Cooling off Period” means the period of seven (7) Working Days from the Start Date of the Contract during which you may cancel the Contract.
“Credit Limit” means a monthly financial limit applied for Charges incurred under this Contract.
“Customer Services” means the Customer Services facility provided by Calteq for you to report any faults with the Services or make general or account enquiries, details of which are set out on the Calteq website. All calls may be monitored and recorded for training and security purposes.
“Equipment” means equipment owned by us or a Third Party Operator and placed at your Site by either us or a Third Party Operator or anyone acting on their behalf for the provision of the Line Rental Service.
“Fair Use Policy” means our policy for the use of the internet related services set out on the Calteq website, as may be revised by us from time to time by posting any updated version on the Calteq website.
“Fixed Line Network” means the telecommunications network(s) over which we provide the Service.
“Legislation” means any applicable legislation, authorisations, permissions, rules, regulations, orders and guidelines relating to the provision and/or marketing of the Services and includes without limitation the Communications Act 2003, the Telecommunications Act 1984, the PhonepayPlus Code and/or any directives or other requirements issued by OFCOM from time to time.
“Line” means a connection (installed either by us or a Third Party Operator) from your Site to the Calteq Service.
“Line Rental Extras” means any other facilities that we agree to provide to you under this Agreement that are additions to the Line Rental Service (such as call divert).
“Line Rental Service” means the Service we may agree to provide you to allow you to rent access to the main telephone line and shall include Line Rental Extras where we agree to provide these to you.
“OFCOM” means Office of Communications.
“Calteq Service Helpdesk” means the helpdesk support to be provided by us as notified to you from time to time.
“Calteq Network” means the telecommunications network operated by Calteq and/or its Associates for the time being.
“Calteq website” means the website located at www.calteq.co.uk or such other website as may be notified by us from time to time.
“Service Credits” means the amounts payable, if any, by us to you in accordance with Clause 5.
“Service Failures” means any failure, error or defect in the provision of the Services by us but excludes failures, errors or defects arising from, caused by or contributed to by your acts or omissions or third parties including other providers of telecommunications, computers or other equipment or services including internet services or any failure, error or defect arising as a result of causes beyond our reasonable control.
“Service Level” in relation to a Service means the performance standard, if any, set out in the Contract
“Service” means any one of the services described in the contract application form and “Services” means any combination of two or more such services.
“Site” means any site of yours for which the Line Rental Service is to be provided.
“Software” means the software provided by us to you for the purposes of enabling you to use the Services including all associated documentation.
“Spend” means the level of spend (net of discount) incurred by you.
“Spend Measurement Date” means the anniversary of the Start Date or any other date specified by us on the application form as the date in each year on which we will measure the Committed Spend against your actual Spend.
“Start Date” means the date upon which you either sign this Contract or if you have ordered the Services over the telephone or via the internet, the date upon which you set up your Contract.
“Tariff Review” means a review which you can request Calteq carry out on your tariff at any time after the third month following the Start Date, subject to clause 2.3.
“Total Spend” means the total spend by you from the Start Date to the Spend Measurement Date.
“Third Party Operator” means the operator of any telecommunications network or system over which we may provide our Services.
“Working Day” means a day which is not a Saturday, a Sunday or a bank or public holiday in England or Wales.
“Working Hours” means in respect of installation 08:00-17:00 Monday to Friday (excluding bank or public holidays in England or Wales).
2 When this Contract begins and how long it lasts
2.1 Your obligations under this Contract will commence on the Start Date and will continue for the Committed Period. The Contract will automatically continue for subsequent periods of ninety (90) days (a “Subsequent Contract Period”) unless terminated otherwise in accordance with clause 12.
2.2 Our obligations under this Contract will commence from the Connection Date.
2.3 Where you request a Tariff Review and we agree to amend your Tariff, a new Committed Period of the chosen duration as per the original contract period will be deemed to start from the date upon which the Tariff is amended. Any charges arising as a result of us agreeing to amend your Tariff are set out in clause 8.12.
2.4 Any dates given in this Contract regarding our provision of the Services to you are estimates and are provided for planning purposes only. We will have no liability for any failure to meet the Connection Date or any other date as time is not of the essence in relation to our provision of the Services to you.
3 Your Right to Cancel the Contract
3.1. You may cancel your Contract for the Services within the Cooling off Period.
3.2 If you want to cancel your Contract, you must call our Customer Services to confirm cancellation before the Cooling off Period expires. If you do not call our Customer Services to confirm your cancellation, we may not be able to recognise or process your cancellation. Once we have accepted this you must email firstname.lastname@example.org to confirm the cancellation.
3.3 If you have used the Services during the Cooling off Period, you may still cancel your Contract but you must pay any Charges that you or we have incurred including any administration costs.
4 What Level of Service We Will Provide to You
4.1 We will provide the Services in accordance with the terms of this Contract and the relevant SLA applicable to the product.
4.2 We will use reasonable skill and care when providing the Services.
4.3 The Services are provided for use by you in the course of your business and on the condition that you do not resell or otherwise make the Services available to any other person.
4.4 If you elect to apply for the Line Rental Service and already receive line rental services from another provider, this other service will continue until the transfer to our Service is complete. Any and all charges if made by the existing carrier for any reason are the responsibility of the customer and not Calteq.
4.5 We may select and at any time change any carrier or other service provider for the purposes of providing the Service, and you authorise us to give all notices, nominations and other authorisations that are necessary for us to provide, the Service to you.
4.6 Whilst we provide the Services to you, you authorise us to act on your behalf in all dealings with any Third Party Operator in connection with any matter that enables us to provide or to continue to provide you with the Services.
4.7 It is your responsibility to ensure the compatibility of the Services with any monitored alarm system you may have and you should check this with your monitored alarm system provider. If there is an interruption to the provision of the Services under this Contract we do not accept any liability in connection with your use of a monitored alarm system with the Services, except for liability for death or personal injury caused by our negligence or that of our agents.
4.8 Certain services which are provided by Third Party Operators may not be compatible with the Services (e.g. BT Featureline). You should be aware that such services may be automatically removed from your line during set up and may no longer be available to you.
5 What Services We Provide
5.1 We do not guarantee that the Services will be continuously available to you or free from Service Failures.
5.2 It is acknowledged that any provision of VoIP service either in the form of SIP Trunks or Hosted IP service are, by their very nature, different from Fixed Line Service and may be covered
by a different SLA and separate contract terms may apply. If this is the case this will be clearly demonstrated to the customer.
5.3 Where you believe that you are experiencing a Service Failure you must immediately report this to us via the Calteq Service Helpdesk, providing sufficient information to enable us to investigate the problem. We will log the time of receipt of all such reports.
5.4 Where we spend time investigating a fault(s) that is being persistently reported by you and conclude that there has been no Service Failure we reserve the right to charge you for all reasonable costs and expenses incurred in investigating the report and you agree to pay such Charges. Details of our Charges are available on request.
5.5 Where, as a result of a Service Failure, an applicable Service Level specified in the Contract is not achieved we will, subject to Clause 8.7, pay to you a Service Credit by issuing a credit note to you for a sum equivalent to the amount of the Service Credit.
5.6 The duration of any Service Failure, for the purposes of calculating Service Credits, will be measured from the time your fault report is logged by the Calteq Service Helpdesk to the time we can demonstrate that the Service has been restored.
5.7 Service Credits will be the maximum extent of our liability and your exclusive remedy in respect of any failure to achieve Service Levels, and all other rights, remedies and liabilities are excluded to the maximum extent permitted at law.
5.8 Calteq provide a Fraud Alert service which alerts the customer to unusual activity on their call traffic. It is the responsibility of the customer to ascertain if the calls are in fact fraud and take all necessary action to block this occurring at all times. Calteq accept no liability at all for any fraud that occurs.
6 Your Use of the Services
6.1 You agree that you will not use the Services in a way which would:
6.1.1 contravene or cause us to contravene any Legislation;
6.1.2 contravene our Fair Use Policy or Acceptable Use Limit (where applicable);
6.1.3 is for any improper, immoral or unlawful purpose;
6.1.4 enable or permit unauthorised access by you or third parties to data stored on our network;
6.1.5 cause a degradation of service to any of our other customers;
6.1.6 involve the sending of unsolicited marketing or advertising materials;
6.1.7 result in the transmission or storage of any material of a pornographic, obscene, defamatory, menacing or offensive nature or material which is a nuisance, hoax, abusive, racist or indecent or which would result in the breach of any third party’s intellectual property rights, confidential information or privacy;
6.1.8 breach or cause us to breach any applicable data protection legislation including, but not limited to, the Data Protection Act 1998;
6.1.9 cause an overload of our network;
6.1.10 lose or cause us to lose or breach or cause us to breach our Authorisation;
6.2 You will indemnify us against any claims, proceedings or threatened proceedings from third parties and against any loss or damage suffered by us arising from any breach of your obligations under this Contract, including this Clause 6, and for all costs and expenses reasonably incurred by us in investigating and defending ourselves in relation to any such claims, proceedings or threatened proceedings.
6.3 You will give us not less than two (2) Working Days written notice of any advertising, promotion or other campaigns which may result in abnormal demands being placed in our network.
6.4 You are solely responsible for safeguarding your data by taking backup copies, maintaining a disaster recovery process and through any other means you believe
6.5 To enable us to perform our obligations under this Contract, you will obtain (where necessary) all requisite licences, consents and permissions and permit or procure permission for us or our agents to have access to your premises and will provide such reasonable assistance and information as we request from time to time. We will routinely work during normal office hours. Any request by us to carry out work at other times may be refused by you. Any request by you that we carry out work at other times may be refused by us, but if accepted such work will be charged to you at our then current standard rates.
6.6 If you want to connect equipment to the Fixed Line Network other than using a main phone socket, you must obtain our permission and you agree that we may request permission from a Third Party Operator in order for us to make any decision.
6.7 You agree that you will not connect any equipment to the Fixed Line Network that may harm the Fixed Line Network or the equipment of other users of the Fixed Line Network. If you do connect such equipment, you must disconnect it immediately or allow us to do so at your expense;
6.8 If it is necessary for a Third Party Operator to supply you with equipment in order to access the Telephone Services then:
6.8.1 such equipment will remain the sole property of that Third Party Operator;
6.8.2 you agree that you will prepare your premises in accordance with our or the Third Party Operator’s reasonable instructions;
6.8.3 you agree to obtain all necessary consents, including for example, consents for any necessary alterations to buildings, permission to cross other people’s land or permission to put any Third Party Operator equipment on their property;
6.8.4 you agree to provide a suitable place and conditions for the Third Party Operator’s equipment including connection points to the Fixed Line Network and electricity;
6.8.5 you will not alter or modify in any way any Third Party Operator’s equipment and you agree to indemnify us for any losses or damages which we may suffer or incur as a result of any loss or damage affecting the Third Party Operator’s equipment unless any such loss or damage is caused by fair wear and tear.
6.9 For operational reasons, we or Third Party Operators may need to change your phone number or the codes used for the Line Extra Services. We will give you as much notice as possible of this.
6.10 You shall ensure that all calls (save for any calls required to be made over another third party network by law or regulation) you make on any Line that is the subject of Line Rental Service shall be made using the Calteq Network. If you switch any calls you make on any Line that is the subject of Line Rental Service to any other service provider then Calteq shall be entitled to either (i) terminate this Contract with immediate effect by giving you notice in writing (ii) bar your use of indirect access codes, (iii) charge you a higher fee for your use of the Line Rental Service,(iv) amend your tariff or (v) disconnect the Line Rental Services.
6.11 Where you have agreed to a Committed Spend you must meet this obligation over the Committed Period.
7 Allocation and Use of Telephone Numbers
7.1 Where we allocate you any telephone numbers or codes as part of the Services, you acknowledge that you will not acquire any legal, equitable or other rights in relation to any numbers or codes. We may on giving you notice withdraw or change any such numbers or codes. You may not sell or transfer or seek to sell or transfer any numbers or codes allocated by us. You may port numbers to us and may also port numbers to other carriers with whom we have porting agreements. All intellectual property rights or other rights in any numbers or codes allocated by us shall at all times, as between ourselves and you, remain vested in us.
7.2 If the customer instructs Calteq to cease or port the provision of a NGN number or other number not directly linked to a Openreach Fixed Line Calteq has the right to charge the customer a disconnection fee of £49 for each number.
7.3 The customer shall not publicise any number in any way or commit to any advertising or publicity until such time as it has received from Calteq in writing that the number is live and tested.
8 How We Charge You and How You Pay
8.1 You will pay us the Charges. Charges will be payable with effect from the date that a Service or any part of a Service is first made available to you for commercial use.
8.2 We may vary our Charges at any time by posting the resulting changes on the Calteq website or otherwise giving you notice. This notice period will be at least 7 days prior to the change. The revised Charges will apply to all Services provided after the effective date of the notice of change. Where the customer is a consumer, we will provide at least 30 days’ notice. As a consumer the customer has the right to cancel the contract by giving Calteq 10 days’ notice after the initial notice has been made by Calteq.
8.3 All Charges are stated exclusive of value added tax (VAT) or other applicable taxes. You will be responsible for paying VAT and other applicable taxes which will be included in our invoices at the applicable rate(s).
8.4 You will, subject to clause 8.6 and unless otherwise agreed pay invoices within 14 days of the date of the invoice
8.5 Payments will be by Direct Debit only. If a direct debit is dishonoured or cancelled we shall be entitled to pass on to you any administration fee which may include third party charges. We shall also be entitled to charge you a monthly administration fee for each month in which your direct debit is dishonoured or not reinstated following cancellation. Details of applicable fees are set out on the Calteq Website. We may charge interest on all overdue amounts from time to time on a daily basis at a rate of 2% above the base rate of the Royal Bank of Scotland plc, to run from the due date of payment until receipt by us of the full amount (including any accrued interest) whether before or after judgement in respect of the overdue amount.
8.6 Any invoices which are disputed must be done so within 6 months of the date of issue otherwise the invoices will be deemed to be correct. If you wish to dispute an invoice you must write to us and provide us with (i) nature and reason for dispute, (ii) amount in dispute, (iii) any evidence to support the disputed amount.
8.7 Where under this Contract a Service Credit or other sum of money becomes payable by us to you, we shall be entitled to deduct that sum from Charges due from you to us from time to time. We will show any such deductions as a credit in the invoice issued by us following the due date for payment of the sum owed by us to you.
8.8 Where the Services comprises or includes services in respect of which rebates are payable by us to you (“Rebate Service”), we will notify you of the amount of rebate due for each calendar month or other applicable period within 15 days of the end of each billing period. It is then your responsibility to issue an invoice to us for payment of the rebate due. We will pay the rebate within 45 days following the date of your invoice or (if later) within 7 days of the date of receipt by us of sums from British Telecommunications plc (or other relevant carrier) paid to us in respect of the applicable Service. You do not have the right to deduct rebates payable by us to you from the payment of Charges due from you to us.
8.9 Following a decision or request from PhonepayPlus relating to a Rebate Service, we may withhold from any rebate payable to you or demand payment by you of such sums as are sufficient to meet any fines, administrative charges or other sums payable by us to PhonepayPlus and to which PhonepayPlus claim entitlement under the PhonepayPlus Code.
8.10 Where a network operator (including, without limitation, BT) withholds payment of any sum (in whole or in part) due to us in relation to a Rebate Service or subsequently claims repayment of any sum (in whole or in part) paid to us in relation to a Rebate Service, we may deduct from any rebate payable to you and keep or demand payment by you of a sum equal to the amount delayed, withheld or claimed until such network operator makes payment of the same in full to us.
8.11 If as a result of any future Legislation and/or as a result of a decision made by BT and/or by Ofcom the terms upon which rebates may be paid by Calteq (as a supplier of no geographic numbers including, but not limited to 0870) to you are regulated then we shall be entitled to
amend the terms upon which the Rebate Service is supplied to you upon written notice which you will be obliged to accept including, for the avoidance of any doubt, the amounts of rebates payable to you.
8.12 If at the time of your Tariff Review your Spend is less than the pro rata Committed Spend then we reserve the right to apply reconciliation charges of 100% of the difference between the pro-rata Committed Spend and the actual Spend.
8.13 All Services with an associated rental charge will increase annually in line with the RPI plus up to 3.5%. This increase will apply to all rental products and services that are not provided on a fixed price contract.
9 Credit Limit/Security Payments
9.1 We may at our sole discretion and at any time during the lifetime of the Contract impose a Credit Limit on your account and/or require payment of a security deposit or interim payment by you.
9.2 Any Credit Limit imposed can be amended without prior notice. If you exceed such Credit Limit (i) we may demand immediate payment of the Charges and/or suspend the Services; and (ii) you will still be responsible for all Charges incurred including those exceeding the Credit Limit.
9.3 If at any time we require you to pay a security deposit under clause 9.1 above we may (i) suspend provision of the Service(s) until we receive payment of the security deposit and (ii) at anytime apply the security deposit (once paid) to meet any cost, loss or liability incurred as a result of any failure by you to comply with these terms or to pay any amount you owe to us.
10 When We Can Make Changes to the Services and to the Contract
10.1 This clause 10 applies to all changes to this Contract, except changes to Charges which are dealt with in clause 8.2 above.
10.2 Subject to clause 10.1 above, we may vary these terms and conditions at any time by posting the changes on the Calteq Website and, where reasonably practicable, giving you prior notice. We will only do this if we have a valid reason, for example to reflect changing arrangements with any Third Party Operator or changing legal, regulatory or business requirements. If any variation of these terms and conditions is likely to cause material detriment to you:
(i) we will also notify you of the variation in writing or by your chosen method of contact; and
(ii) you shall have the right to terminate this Contract immediately
10.3 You agree that, if you decide to use the Services after any variation(s) to these terms and conditions have been posted on the Calteq Website or, in the case of a variation which is likely to cause material detriment, notified to you, you will be bound by the terms and conditions as varied.
11 Fraud and Security
11.1 You are responsible for the security of your use of the Services including, but not limited to, protecting all passwords, backing up all data, employing appropriate security devices, including virus checking software, and having disaster recovery processes in place.
11.2 Where you are or become aware of any matters which you know or ought to reasonably be expected to know constitute a threat to the security of the Services you will immediately advise us of such matters.
11.3 The Customer shall ensure that user names and passwords used by it and/or its personnel and/or users in connection with the Services are kept secure and confidential at all times and are only used by authorised users. The Customer shall inform the Company immediately if the Customer knows or suspects that a user name or password has been disclosed to an unauthorised user, or is being used in an unauthorised way, or if there is any illegal, fraudulent or unauthorised use of the Services or Equipment. The Customer will not change or attempt to change a user name without the Company’s written consent.
11.4 The Company reserves the right (at the Company’s sole discretion):
11.4.1 to suspend access to the Services by one or more user names if at any time the Company thinks that there has been or is likely to be a breach of security; and
11.4.2 to ask the Customer to (in which case, the Customer shall) change any or all of the passwords the Customer’s uses in connection with the Services.
11.5 The Customer will inform the Company immediately of any subsequent changes to the information the Customer supplies to the Company in connection with the Contract.
11.6 The Customer accepts and acknowledges that the Services are not guaranteed to be secure and the Company does not guarantee the prevention or detection of any unauthorised attempts to access the Services.
11.7 The Customer acknowledges that the Company has no control of a Customer’s PABX/switch configuration, voice mail security or other feature services enabled.
11.8 The Company shall not be responsible for call charges or other charges resulting from fraudulent and/or unauthorised use of the Equipment and/or Services or any use of the Equipment and/or Services by any unauthorised third parties (who are not employees of the Company) and the Customer agrees to pay all additional charges related to such fraudulent and/or use by unauthorised third parties. The Customer is therefore urged to verify with their equipment provider that all necessary steps to combat fraudulent and/or unauthorised use have been taken.
11.9 Any assistance given by the Company in relation to fraudulent and/or authorised use by the Customer or third parties (or the prevention of such use) will be on a reasonable endeavours basis only and no liability can be accepted by the Company for any loss sustained by the Customer via fraudulent and/or unauthorised means that are beyond the Company’s reasonable control (save for any fraud and/or authorised use by an employee of the Company acting in that capacity).
11.9 The Customer shall, at all times, be responsible for:-
11.9.1 Preventing unauthorised use of the Equipment and/or Services;
11.9.2 Maintaining the security of all systems, Services, network elements and Equipment within its (or its employees’, agents’ or contractors’) control; and
11.9.3 maintaining (and ensuring that each of its authorised users maintains) at all times, the integrity and secrecy of all passwords, log-in details and access codes used for the purposes of accessing of using the Services or any systems, network elements or Equipment.
11.10 Without limitation, the Customer shall put in place and comply at all times with the following security measures:-
11.10.1 the Customer shall ensure that the password used in connection with the Equipment and/or Services is strong and is made up of not less than eight characters which shall include at least one number, one letter and one alphanumerical symbol;
11.10.2 the Customer shall regularly and at least every 6 (six) weeks change the password set out at condition 11.10.1 above;
11.10.3 the Customer shall restrict access to passwords to key individuals;
11.10.4 the Customer shall ensure that it has up to date anti-virus protections and that it has firewalls in place which are maintained by the Customer in accordance with best industry practices; and
11.10.5 the Customer shall, without delay, follow any security directions given to it by the Company from time to time.
12 Ending the Contract
12.1 You may end this Contract or any individual Service:
12.1.1 by giving us 90 days’ notice, such notice not to expire before the end of the Committed Period or any Subsequent Contract Period;
12.1.2 if we are in material breach of this Contract. For the purposes of this clause
12.1.2 “material breach” means where there have been eight (8) Service Failures during any twelve (12) month period which result in us paying to you the maximum amount of Service Credits.
12.2 Not withstanding clause 2.1, we may terminate this Contract with immediate effect by notice in writing if you:
12.2.1 fail to pay any sums due to us within 14 days of receiving written notice from us indicting the sums due and demanding payment;
12.2.2 are in material breach of this Contract which breach is capable of remedy and fail to remedy that breach within 30 days of receiving the notice specifying breach;
12.2.3 are in material breach of this Contract and that breach cannot be remedied;
12.2.4 commit persistent breaches of the Contract;
12.2.5 have any Authorisation under which you have the right to run your telecommunication system and connect it to our system removed, revoked or amended;
12.2.6 make any voluntary arrangements with your creditors or become subject to an administrative order or go into liquidation, whether voluntary or compulsory (other than for the purposes of reconstruction or amalgamation), or an encumbrancer takes possession of or a receiver is appointed in respect of any of your assets.
12.3 For the purposes of clause 12.2 “material breach” shall include any failure by you to pay the Charges and/or any failure to comply with your obligations under this clause 12.
12.4 In the event of termination by you in accordance with this Clause 12 during the Committed Period you will, in addition to paying any Charges which would apply to the unexpired portion of the Committed Period, be liable to pay us the cancellation charges as specified in the Termination Policy. Details of how we calculate any unpaid Charges are set out in the Termination Policy.
12.5 Where you cancel a Service or the Contract as a result of changes made to this Contract or to the Services by us in accordance with Clauses 8.2 and 10, and where the changes have a material adverse effect on the your enjoyment of the relevant Services, you will not be liable for any charges arising as a direct result of such cancellation, but you will remain liable to pay any charges due and payable.
12.6 We may terminate this Contract if we cease to be Authorised or if our Authorisation is revoked or modified in any way which has a material impact on our ability to provide the Services or any of them or if we are prohibited from providing or restricted in our entitlement to provide the whole or any part of the Services.
12.7 On termination of the Contract each party will return to the other party any Confidential Information which it has in its possession.
12.8 On notice of termination from the customer Calteq have the right to place the customer on our standard charges which can be found on the website or via request to email@example.com. The change in charges will be applied 30 days after the notice has been received by Calteq.
12.9 Leased lines, Hosted IP services and certain other services may incur additional charges as a result of third party termination costs incurred by Calteq. These will be made available to the customer upon termination of the agreement.
13 Suspension of the Service or Suspension of the Contract
13.1 We may suspend the provision of any Services if:
13.1.1 you fail to meet any of your obligations under this Contract including the notice requirements concerning abnormal demands on our network;
13.1.2 we have reasonable cause to believe that you or any third party is acting in breach of the Fair Use Policy or the Acceptable Use Limit;
13.1.3 technical limitations exist or arise which make the provision of the Services impossible or materially limit the functionality or performance of the Services;
13.1.4 necessary for operational reasons such as upgrades to the Services or regular or emergency maintenance;
13.1.5 we are obliged to comply with any contract, order, instruction or request of a competent governmental regulatory or other authority;
13.1.6 if and to the extent that in our opinion your conduct is likely to result in the breach of any law or is otherwise prejudicial to our interests;
13.1.7 the Credit Limit is exceeded;
13.1.8 you allow to be done anything which in our reasonable opinion may have the effect of impairing the operation of the Services;
13.1.9 during any period in which access to the Calteq Network is denied or restricted to Calteq by a Third Party Operator.
13.2 You may be liable for an administration fee if suspension is due to your default and we, in our sole discretion, reinstate the Services following suspension.
13.3 We will, where practical, give you notice of our intention to suspend the Services and, in relation to suspension for the reasons stated in Clauses 13.1.3–
13.4 above, will restore the Services as soon as we are reasonably able to do so. If we exercise our right to suspend the Services this will not restrict our rights to terminate the Contract
14 Events Outside Our Reasonable Control
14.1 Neither party will be liable to the other for any delay in performing or failure to perform any of its obligations under this Contract (other than the obligation to pay the Charges) which occurs as a result of circumstances beyond a party’s reasonable control. For the avoidance of doubt, circumstances beyond our reasonable control include but are not be limited to act of God, war or riot, civil disobedience, national emergency, strikes and other labour disputes, fire, flood, act or terrorism, power failures, non availability of any third party telecommunication services, breakdown of any equipment not supplied by us, acts of government or other competent authority (together “Force Majeure Events”).
14.2 If the Force Majeure Event(s) continues for a period of more than 30 days, either party may terminate this Agreement.
15.1 Neither party will disclose to any third party without the prior written consent of the other party any confidential information which is received from the other party as a result of this Contract. Both parties agree that any confidential information received from the other party will only be used for the purposes of providing or receiving services. These restrictions will not apply to any information which:
15.1.1 is or becomes generally available to the public other than as a result of a breach of an obligation under this Clause 15; or
15.1.2 is acquired from a third party who owes no obligation of confidence in respect of the information; or
15.1.3 is or has been independently developed by the recipient.
15.2 Notwithstanding Clause 15.1, we will be entitled to disclose your confidential information to a third party to the extent that this is required by any court of competent jurisdiction or by a governmental or regulatory authority, or where there is a legal right, duty or requirement to disclose such confidential information.
16 Our Liability to You
16.1 We accept liability without limit for death or personal injury arising from our own negligence or for any fraudulent pre-contractual misrepresentation on which you can be shown to have relied.
16.2 Our liability to pay Service Credits in accordance with Clause 5 will be the maximum extent of our liability and your sole remedy for any Service Failures.
16.3 Subject to Clauses 16.1 and 16.2, we are not liable to you whether under this Contract, tort (including negligence) or otherwise for direct or indirect loss of profits, anticipated profits, business, goodwill or anticipated savings, or for any indirect or consequential loss or damage including, but not limited to, claims against you from third parties and loss of or damage to your data even if such loss was reasonably foreseeable or we had been advised of the possibility of you incurring the loss.
16.4 Subject to Clause 16.1, our liability to you in Contract, tort (including negligence) or otherwise in relation to or arising out of this Contract is limited to £500,000 for one single incident in any twelve (12) month period and £1,000,000 for a series of incidents in any twelve (12) month period for all events, claims, losses however arising during the term of this Contract. Service Credits paid or credited by us to you will be taken into account for the purposes of calculating the limitation amounts set out in this Clause 16.
16.5 Except as expressly set out in this Contract and to the extent permissible by law all other warranties, terms and conditions guarantees as to quality or fitness for a particular purpose of the Services or any other conditions or guarantees whether express or implied by law, custom or otherwise are excluded.
16.6 We are not liable to you in Contract or tort (including negligence) for any acts or omissions of you or any party other than us, including other providers of telecommunications, computers or other equipment or services including internet services.
16.7 Each provision of this Contract excluding or limiting our liability operates separately. If any provision of this Contract is held to be invalid in whole or part such provision will be deemed not to form a part of the Contract. In any event the enforceability of the remainder of the Contract will not be affected.
16.8 No delay in enforcing any of the provisions of this Contract will affect or restrict either party’s rights arising under this Contract. No waiver of any provision of this Contract will be effective unless made in writing.
17 Use and Disclosure of Your Personal Information
Except in relation to clauses 17.5 and 17.6 below, this clause 17 applies to personal information held about individuals, sole traders and partnerships. It does not apply to information we hold about corporate bodies, and other organisations.
17.1 Information you provide or we hold about you (whether or not under our Contract(s) with you) may be used by us or our agents to:
17.1.1 identify you when you contact us;
17.1.2 help identify accounts, services and products which you could have from us from time to time (we may do this using an automatic scoring system, which uses the information provided by you, any information we hold about you and information from other agencies, including credit reference agencies);
17.1.3 help run, any accounts, services and products we provided before now or in the future;
17.1.4 carry out marketing analysis and customer profiling and create statistical and testing information;
17.1.5 help to prevent and detect fraud or loss; and
17.1.6 contact you in any way (including mail, email, phone, visit, text or multimedia messages) about products and services offered by us. We will only contact you in this way if you have previously shown your consent.
17.2. We may disclose to and allow other people and organisations to use information we hold about you: to provide services you have asked for; as part of the process of selling one or more of our businesses; to provide information for legal or regulatory purposes; or as part of current or future legal proceedings; to enable us to manage your account. From time to time, these other people and organisations may be outside the European Economic Area in countries that do not have the same standards of protection for personal data as the UK.
17.3 We may also allow your information to be used by other companies within the Group for them to carry out any of the above purposes.
17.4 We may monitor and record communications with you (including phone conversations and e-mails) for quality assurance and compliance.
17.5 We will hold information on your phone use, including the numbers called, date, time, duration and cost of calls, together with information about your location. We will use this information to manage the phone service and provide you with any other services you may ask for. Where you have previously shown your consent, we may use this information to provide you with information about other products and services that we believe will be of value or interest to you. We will keep information for as long as is necessary to provide services you have asked for and until charges for the service cannot be lawfully challenged.
17.6 This clause 17.6 applies to personal information held about individuals (including, if the Customer is a corporate body, any key individuals involved in that body), sole traders and partnerships. We may check your details with one or more licensed credit reference and fraud prevention agencies. We and they may keep a record of this search and the payment details from your account, and share it with other organisations. If a person provides false or inaccurate information and we suspect fraud, this is also recorded. This information may be used by us, and other organisations may search these records to:
17.6.1 help make decisions about credit and credit related services for you and members of your household;
17.6.2 help make decisions on motor, household, credit, life and other insurance proposals and insurance claims for you and members of your household;
17.6.3 trace debtors, recover debt, prevent fraud, and manage your accounts or insurance policies;
17.6.4 check your identity to prevent money laundering, unless you give us other satisfactory proof of your identity; and
17.6.5 carry out statistical analysis about credit, insurance and fraud. We, and other credit and insurance organisations, may also use technology to detect and prevent fraud. If you need details of those credit agencies and fraud prevention agencies from which we get, and with which we record, information about you, please write to us at Calteq Telecom Limited, 4a The Lanterns, 16 Melbourn Street, Royston, Herts, SG8 7BZ.
17.7 If you give us information on behalf of someone else, you confirm that you have given them the information set out in this clause, and that they have not objected to their personal information being used in the way described in this clause. If you give us sensitive information about yourself or others (such as special needs details for bills), you agree (and confirm that the relevant subject of the information has agreed) to us processing this information in the way set out in this clause.
17.8 If you are making a joint application or you have told us about some other financial association with someone else, a ‘financial association’ between you and that other person (or people) will be made at credit reference agencies. This will link your financial records with that other person (or people) so that both (or all) of your records will be taken into account in all future applications by either or both (or all) of you. This will continue until one of you successfully files a notice with the credit reference agencies asking for the financial association with that person to be removed.
17.9 If you would like us to tell you what information we hold about you, please write to us c/o The Data Controller, Calteq Telecom Limited, 4a The Lanterns, 16 Melbourn Street, Royston, Herts, SG8 7BZ. We may charge a £10.00 administration fee; please quote your full name, address, phone number and account number on all requests. You can also call Customer Services to correct or update any inaccurate or incomplete information and to advise us of any preferences you may have concerning how you can be contacted for marketing purposes or to indicate your preferences for directory enquiries.
18.1 The Equipment remains the property of either us or (where applicable) the Third Party Operator.
18.2 Where Equipment is required to be installed at your Site to enable us to provide the Line Rental Service you must:
18.2.1 prepare your Site in accordance with our instructions;
18.2.2 make available a suitable place and conditions for the Equipment; and
18.2.3 provide (at your own cost) sufficient electricity to power the Equipment.
18.3 We shall not be responsible for any redecorating that may be required after the installation is completed.
18.4 You must not add to, modify, carry out any maintenance on or in any way interfere with the Equipment nor permit anyone else (other than someone authorised by us) to do so. You are liable to us for any loss of or damage to the Equipment, except where such loss or damage is due to fair wear and tear or is caused by us or anyone acting on our behalf.
19 Access to Your Site
19.1 You acknowledge that to enable us to carry out our obligations under this contract you may, from time to time, have to provide us, our employees or anyone acting on our behalf (together, the “Calteq Team”) with access to your Site and any other premises under your control (“Your Premises”).
19.2 If access is required under Clause 19.1 , we shall:
19.2.1 observe and shall ensure that the Calteq Team observe, all safety all health and safety rules and regulations and any other security requirements (including signing your confidentiality undertaking) that apply at Your Premises and that have been communicated to us under Clause 9.3.3. We acknowledge your right to refuse us and/or any member of the Calteq Team access to Your Premises, which shall only be given to the extent necessary for the performance of the Services; and
19.2.2 notify you as soon as we become aware of any health and safety hazards or issues which arise in relation to the Services.
19.3 You shall:
19.3.1 provide such access to Your Premises, and such office accommodation and other facilities as may reasonably be requested by us and agreed with you in advance, for the purposes of the Services. If it is necessary for any member of the Calteq Team to work at Your Premises outside Working Hours, you will pay those additional charges we and you have agreed in advance for such work;
19.3.2 provide such information as we may reasonably request and you consider reasonably necessary, in order to carry out the Services, in a timely manner; and
19.3.3. inform us of all health and safety rules and regulations and any other reasonable security requirements that apply at Your Premises
20 Intellectual Property
20.1 Except as expressly set out in this Contract, all intellectual property rights in our Equipment will remain with us or our suppliers or licensors.
20.2 Where Software is provided to enable you to make use of the Services, we grant to you a nonexclusive non-transferable licence to use the Software solely for the purpose of receiving the Services. Where any additional terms and conditions apply to your use of Software we will make these known to you and you will, if requested, sign any agreement reasonably required to protect the owner’s rights in the Software.
20.3 You will not copy, decompile or modify the Software without our prior written consent (except as permitted by law) and will not distribute or disclose the Software to any third party.
20.4 You acknowledge that we have no obligation to review or edit any of your information or third party information which you store on or transmit through our Equipment or use in connection with the Services. However, we reserve the right to access, retain and disclose copies of such information for the purposes of:
(a) correcting, maintaining and improving the Services;
(b) complying with any Legislation, conditions of our Authorisation or the terms of our contracts;
(c) observing the performance of the Services including for Service Level monitoring;
(d) retaining a record of activity on our Equipment or systems;
(e) complying with any request for information or disclosure from a court or other appropriately authorised body;
(f) ensuring that you are complying with our Fair Use Policy.
21 Assigning the Contract
21.1 We may assign, subcontract or otherwise transfer this Contract or any part of it to any third party in our absolute discretion.
21.2 You may not assign, sub-licence or otherwise transfer this Contract or any of your rights or obligations arising under it without our written consent.
22 Entire Agreement
This Contract sets out the whole agreement between you and us for the provision of the Services and supersedes all prior agreements, understandings and agreements between us.
The failure or delay by us in exercising any of our rights, powers or remedies under this Contract shall not in any circumstances impair such right, power or remedy nor operate as a waiver of it. The single or partial exercise by us of any right, power or remedy under this Contract shall not in any circumstances preclude any other or further exercise of it or the exercise of any other right, power or remedy. Any waiver of a breach of, or default under, any of the terms of this Contract shall not be deemed a waiver of any subsequent breach or default and shall in no way affect the other terms of this Contract.
24 Third Party Rights
A third party which is not a party to this Contract has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Contract.
25 Law and Disputes
25.1 This Contract will be construed in accordance with and governed by the laws of England.
25.2 In the event of any dispute relating to or arising from this Contract the parties agree to submit to the nonexclusive jurisdiction of the English Courts.
26.1 Notices must be in writing and shall be served by hand delivering it or sending it by prepaid first class post, or registered post, or prepaid recorded delivery or prepaid international recorded airmail addressed to the other party at the address shown on the Contract application form or any other address as notified in accordance with this Clause or fax to the number notified by each party to the other or email to the address notified by each party to the other.
26.2 Any such notice shall be deemed to have been received:
26.2.1 if hand delivered or sent by prepaid recorded or registered post or international recorded airmail at the time of delivery;
26.2.2 if sent by post (other than by recorded or registered post) two days from the date of posting;
26.2.3 if sent by airmail (other than prepaid recorded airmail) five days from the date of posting;
26.2.4 in the case of fax, at the time of receiving a successful transmission report; and
26.2.5 in the case of email, a copy of the email must also be sent by first class post.
Calteq Limited, Unit 7, The Lanterns, 16 Melbourn Street, Royston, Herts, SG8 7BX
Telephone: 0808 146 7000 Facsimile: 0800 019 1866 Company No: 4908083 VAT Number: 8486530927